The Charlotte Table Tennis Club, Inc : Organization, Bylaws & Staff
______________________________________________________________________________

Mission Statement:
The Charlotte Table Tennis Club is a non profit organization providing opportunity & access
for advanced table tennis for its members promoting competition, excellence & sportsmanship.
The club is run by members for members led by elected Officers.
Membership:
is open to all, requiring monthly dues, & adherence to club bylaws & rules.
Membership may be revoked for failure to abide by these bylaws & rules by majority of Officers.
Members are encouraged to participate in planning, organization, promotion & execution of programs.
Partnership:
The Charlotte Table Tennis Club works in partnership with Charlotte Park and Rec in utilizing the
Hawthorne Street recreation center as its dedicated table tennis and badminton facility. CTTC will
be responsible for utility and inner upkeep expenses.

The Club became incorporated as a non-profit in 2005 (ID#0784612), under State sections 105-125
& 105-130.11(a)(6); & Federal 501(c)(3) status.
______________________________________________________________________________________

Corporate Structure:

Board of Directors
CEO:(Chief Executive Officer)
will lead the Board of Directors in assuring the Officers work in the best interest of the club,
and perform their duties in accordance with mission & goals set forth in the mission statement &
bylaws.
The CEO is elected and will serve until retirement or removal.
The CEO will serve as president as well.
Directors: (4)
will be elected and serve for 5 year terms or retirement/removal.
The Board of Directors represent corporate aspects &  will not dictate policy.
The Board of Directors will meet semi-annually.

Executive Committe Officers (President/Vice-President/Treasurer/Secretary)
All Officers will be elected for 2 year terms & share burden of leadership, responsibility and
day to day decision making regarding finances, growth, programs & direction.
Policy decisions will be made by the Officers by vote when necessary, and include the Board of
Directors to remedy stalemate situations if needed.
Officers request to be included on any situation will be honored.
Officers will meet at least quarterly; or as situations dictate.
Officers may seek re-election for same or other positions.
President:
is in charge of day to day activities & will lead the officers in organization of programs,
regulations & resolving issues in accordance with bylaws and rules.
The President can make decisions without consulting other officers, but will utilize Officers
as needed.
Vice-President:
will assist in the same activities & assume charge in the Presidents absence.
Treasurer:
will collect dues and pay appropriate bills.
Treasurer will be responsible for Income Tax filing  and semi-yearly statements.
Collection of dues may be shared responsibility among Officers/Managers.
Collection of dues may exempt Collection Officer from paying dues.
Secretary:
will be responsible for recording & informing members of meeting results & major decisions.
Managers:
will assist Officers in operating & maintaining facilities.
Managers are appointed by Officers as needed.   

     Bylaws:

  1. Members are responsible to keep membership current.
      A no pay/no play policy will be enforced.
      Potential new members may take advantage of 2 week trial period at no charge.

  2. Money owed as a result of forced cancelled memberships will be paid only when bylaw
      criteria is met

  3. Tables, nets & barriers are owned by the club & will be replaced as needed with similar
      high quality equipment when necessary due to normal use & wear.
      Equipment abuse resulting in replacement will be charged to offending member,
      possibly resulting in membership cancellation.

  4. Everyone is responsible for supplying own rackets & balls.
      (Loaner rackets & balls available for trial period)

  5. Inappropriate behavior will not be tolerated, this includes but is not limited to:
      Foul language (swearing in any language, religious expletives)
      Sexual misconduct/abuse or destruction of equipment or property/unsportsmanlike conduct
      One verbal & one written warning will be issued before possible membership cancellation.

  6. Members are responsible to assist in setting up/putting away of equipment
      as well as insuring timely practice exits.
      Equipment must be put away at posted times regardless of match progress.

  7. Members are responsible for their behavior as well as that of their guests.
      Disruptive behavior will not be tolerated, this includes children.
      Please clean up after yourself, children & guests.

  8. Youth under16 must be accompanied by an adult.

  9. Business propositions & presentations must be approved by at least 2 Officers. 
  
10. Disputes concerning rules of table tennis will be settled according to USATT rules.
     (usatt.org)

11. Disputes concerning interpretation of club rules & bylaws will be settled by 2 or more
      Officers.
      Issues not resolved by Officers may be taken to Board of Directors for final ruling.

12. Suggestions concerning format and/or programs are encouraged & should be submitted in writing
      to an Officer for review and/or approval.
      Programs including volunteers and scheduling will receive priority.

13. As a USATT sanctioned club we will promote USATT membership and regulations.
      These regulations will be strictly enforced during sanctioned tournaments and leagues,
      but relaxed during open play and practice sessions in an effort to welcome new players.
    

      Amendments to Bylaws

  1.  Members are responsible to keep membership current.
       A no pay/no play policy will be enforced.
       Potential new members may pay a $5 guest fee during a trial period of no more than 4 visits.
       The guest fee may be waived on the first visit provided a member in good standing takes
       responsibility for guest orientation.
       Members are to be encouraged to remit fees quarterly as of July 1/05.

14. Conflict of interest policy: Any transaction or arrangement entered by an officer or director
       resulting in a possible benefit exceeding $100 must be matched by 2 competing bids with
       the lowest bid being granted approval, (unless justification regarding quality, experience,
       etc is proven), by vote by disinterested directors/officers.

15.  Any club member receiving or owed money for services such as but not limited to coaching,
       facilities management(cleaning, moving equipment), may be reimbursed first by credit toward
       membership dues, second by credit toward entry fees for tournaments and events, and
       third by direct payment.

16.  Upon dissolution of the Charlotte table tennis club Inc, all assets will be used exclusively to
        support charitable organizations for the same purposes per the mission statement relying
        on North Carolina state law for dissolution provisions.

17.  Membership, elections and appointments are open to anyone regardless of sex, race, creed or
       mental or physical handicaps. 
     
Passed 6/26/05 by majority vote:
John Pahl/President/CEO
Ray Filz/Vice-President
Tom Miller/Treasurer
Gerard Schreuders/Secretary

Executive Committee:

President/CEO
John Pahl  
Vice President
Ray Filz  
Treasurer
Tom Miller  
Secretary
Gerard Schreuders  

Board of Directors:
John Pahl
David England
Bill Englebreth  
Van Vu  
Femi Ogundipe 

Facility Managers:
Tom Miller
John Pahl
TP Lee
Bill Engelbreth
Pablo Perez